Key Takeaway
Before starting a workplace fitness program, survey staff to understand what activities they actually want. Keep surveys under 10 questions, use free tools like Google Forms, then pilot low-cost activities based on results before expanding.
Encouraging physical activity at work doesn't need to start with expensive gym memberships or company-wide challenges. The smartest first step is to ask your people what they actually want. A short, well-designed survey gives you clarity about what activities employees will engage with and saves money on initiatives that miss the mark.
Why Start with a Survey
Every workplace is different. A warehouse team might prefer lunchtime walking groups, while office staff might lean toward yoga or ergonomic upgrades. Rather than guessing, a staff survey provides data that helps shape realistic, appealing, and inclusive options. It also sends a clear message that leadership values employee wellbeing and input. That sense of being heard is, in itself, a boost to morale.
Designing the Survey
Keep it simple. Aim for no more than 10 questions, using a mix of multiple choice and one or two open-ended responses. Cover the basics:
Online tools like Google Forms, Typeform, or Microsoft Forms can make this easy and free. The key is to ensure anonymity so staff feel comfortable giving honest feedback.
- What types of physical activities interest you? (e.g. yoga, walking, gym access, team sports)
- When would you be most likely to participate?
- Would you prefer on-site sessions, nearby facilities, or digital options?
- Are there any barriers (time, accessibility, cost) that stop you from being more active?
Analysing and Acting on the Results
Once responses are in, group the results into themes. If 60% of staff want walking groups and only 10% mention high-intensity workouts, you've got your starting point. Communicate the findings to staff, transparency builds trust, and outline what actions will follow. For example:
None of these require major investment, but all show visible action based on staff input.
- Pilot a fortnightly walking group for the next six weeks
- Test a short weekly stretch session in the boardroom
- Negotiate local gym discounts for interested employees
Cost and Implementation Timeline
A staff survey can cost next to nothing if done internally. If you prefer external support, wellness consultants can help design and interpret surveys for around $500–$1,000. Once complete, low-cost pilot activities can begin within a month.
Estimated Costs:
Gradual rollout is best. Start with one or two low-cost activities and review participation after a month. From there, refine the programme and expand based on interest and feedback.
- Online survey (DIY): Free
- Consultant-designed survey: $500–$1,000
- Follow-up initiatives (yoga/stretch sessions, gym discounts): $10–$20 per person per week
The Bigger Picture
This isn't just about exercise, it's about engagement. A short survey demonstrates that wellbeing is a shared project between management and staff. When employees feel included in shaping the health initiatives that affect them, participation rates soar. By starting small, listening first, and acting on feedback, you create a foundation for sustainable workplace wellbeing. Consider pairing fitness initiatives with regular stretching programmes for maximum impact. It's practical, cost-effective, and, most importantly, human.
Related Employee Lab services
Need More Information?
Our team is here to help answer your questions about employee benefits and insurance.
